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Government agencies not on usajobs mobile hotspotty - government agencies not on usajobs mobile hots. Beware Free Wi-Fi: Government Urges Workers to Avoid Public Networks



 

This includes material shredded with non-compliant equipment that does not meet requirements. For one-step destruction of paper with SBU data, use cross-cut shredders which produce particles that are 1 mm x 5 mm 0.

For multi-step destruction of paper, you may use non-compliant methods for the first step, if the product is then destroyed in a manner that renders it unreadable, indecipherable, and irrecoverable. For electronic media destruction requirements for items such as magnetic media, diskettes, hard disks, CDs, external drives, USB drives, or other storage devices , refer to the MP-6 Media Sanitization section in IRM SBU data to be destroyed may be torn and placed in sealed opaque containers, commonly known as burn bags or shred boxes, so that the sensitive information is not visible.

Ensure burn bags or shred boxes only are collected and contents destroyed by cleared contractor personnel or facilities maintenance personnel, or persons authorized by IRS privacy, records, or security officials. If not in your custody, store burn bags or shred boxes within a Sensitive Compartmented Information Facility SCIF or security-approved open storage area pending collection by authorized personnel.

An approved Form , Certificate of Records Disposal for Paper or Electronic Records, is required prior to destruction of any original federal records. Unshredded sensitive information may be turned over to a contractor provided the contract includes necessary safeguards that will ensure compliance with IRC n requirements, provides for periodic safeguard reviews, and includes language describing methods of collection, pick-up, storage, and disposition.

In the event tax information media is to be collected and destroyed by an independent contractor, to preclude the necessity of having an IRS employee present during destruction, the contract must include the safeguard provisions required by IRC n and regulations. The provisions of the contract must allow for IRS inspection of the contractor facility and operations to ensure the safeguarding of IRS information.

Contractors must maintain waste material in a secured locked container in a secured area to prevent SBU data from unauthorized disclosure or access. CORs will periodically review work areas to ensure that contractors are discarding sensitive waste material properly.

CORs will conduct periodic unannounced inspections at the off-site contractor facilities including cloud service providers where contractors handle IRS SBU data. Document results of these inspections, including identification of any privacy, records, or security issues, and document verification that the contractor has taken proper corrective actions on any privacy, records, or security issues observed or identified.

Do not place paper documents with SBU data in regular recycling containers. Instead, place them in clearly marked secured containers sensitive document destruction bins. The preferred approach is that sensitive information be segregated and shredded following guidelines contained in Disposition and Destruction, IRM Another method is to have IRS personnel observe the destruction of sensitive information upon delivery to the recycler.

This allows for destruction of sensitive information while maintaining custody of the material up to the moment of destruction. Again, the contractor must be in compliance with IRC n requirements which provides for safeguards and periodic safeguard reviews.

Policy for personally owned GPS device usage and location services geolocation on devices balances the business needs of field employees voluntarily using these devices and the privacy and security concerns related to the SBU data that might be contained in the devices.

The purpose of the following is to minimize the risk of exposing SBU data and to prevent unauthorized disclosures. For example, this does not apply to the use of the non-GPS functions on personally owned mobile computing devices.

Input only taxpayer address information into the GPS device, and delete this information from the device once it is no longer necessary.

Never input individual or business taxpayer names into the device. If available, use a security personal identification number PIN code with the device to help protect the privacy of tax information in the event the device is lost or stolen. Remove portable GPS devices from vehicle when not in use as circumstances permit.

In those limited instances where you must leave a portable device in a locked vehicle, store it out of sight in the trunk or glove compartment. Do not leave the portable GPS device and any mounts in an unattended vehicle in plain sight. We strongly encourage you not to use your personal devices such as phones, tablets, fitness watches, or wearable devices or applications on them to identify taxpayer or work addresses with location services, geotagging, or GPS features or any social media accounts Facebook Check In, Find My Friends, etc.

You should use an IRS-furnished device if issued when locating and receiving directions to taxpayer addresses. When using services that need location, try to avoid using an exact taxpayer address if it might pinpoint the IRS has an interest in the taxpayer.

Special privacy considerations arise in the telework environment. Unique potential risks, such as family members accidentally taking case files left out on a desk, or overhearing phone calls with tax information, create the need for more guidelines. Except for those documents received in a field environment, high security items see also the High Security Items section in IRM For more information on Telework requirements, refer to IRM 6.

When setting up a home office, you should evaluate the nature of your work and the level of sensitivity around the information you handle on a day-to-day basis, per the Equipment and Furniture section of IRM 6.

Do not use an unsecured wireless access point wi-fi hotspot as a regular telework location. If you use a hotspot temporarily not as a permanent Telework solution , it must be secured, so you must add security with a password. Refer to How to use your iPhone as a Hotspot.

Teleworking personnel should adhere to the following guidelines. For bargaining unit employees, should any of the guidelines conflict with a provision of a negotiated agreement, the agreement will prevail. Individual office practices may supplement this information.

If possible, set home office designated workspace apart from the rest of the house, ideally with a door that can be secured. Whenever possible, conduct phone conversations in private settings or in locations that minimize the potential for eavesdropping. Contain telephone calls that include audible SBU data within a closed office environment or out of the listening range of others. This includes securely transporting SBU data to the office for shredding. Digital assistants, smart devices, Internet of Things IoT , and other devices that can record or transmit sensitive audio or visual information must not be allowed to compromise privacy in the work or telework environment.

These devices typically have sensors, microphones, cameras, data storage components, speech recognition, GPS or location options, and other multimedia capabilities. If the device or application can take photos or record video or sound, then the personnel must not do sensitive work within visual or audio range.

Refrain from using devices in public settings where others might overhear conversations involving SBU data including PII and tax information or where others might see screens with this information. Report lost or stolen devices timely and accurately. Follow procedures for removal of the IRS-approved mobile device business software if changing your device or leaving the program. This program protects the privacy of the taxpayer. All BYOD users must acknowledge having no expectation of privacy for any information on their use of the IRS-approved mobile device business software on their mobile devices.

Section 6 of the FDCPA defines the term "debt collector," and specifically excludes in C "any officer or employee of the United States or any State to the extent that collecting or attempting to collect any debt is in the performance of his official duties.

Civil liberties are the rights of people to do or say things that are not illegal without being stopped or interrupted by the government due process. For example, the U. Many existing privacy policy and compliance requirements, including the IRS Privacy Principles, also protect civil liberties.

The Privacy Act prohibits federal agencies from maintaining records on how any individual exercises their First Amendment rights unless certain exceptions apply. First Amendment rights include religious and political beliefs, freedom of speech and of the press, and freedom of assembly and petition. Congress intended agencies to apply the broadest reasonable interpretation when determining whether a particular activity is a right guaranteed by the First Amendment.

IRS personnel must not keep files of persons who are merely exercising their constitutional rights. IRS personnel involved in the design, development, operation, or maintenance of any system of records subject to the Privacy Act must be aware of the restrictions on maintaining records on the exercise of First Amendment rights and alert to any potential violation of those restrictions.

Taxpayers must report income and provide information necessary to verify deductions on their tax returns. The IRS may collect such information although, in some instances, this data may reveal how individuals exercise their First Amendment rights, such as religious affiliation, group membership, or political preference.

The IRS may collect this information because statutory exceptions apply. Widely available electronic recording and monitoring equipment such as digital cameras and smartphones raise privacy and security concerns. IRS personnel must not make recordings or conduct monitoring of any type including, but not limited to, audio, video, photographic, or infrared in IRS facilities without a business need and prior FMSS approval except audio recordings, which require direct supervisor approval or at alternative duty stations duties remote to the conventional office site e.

Privacy concerns for recording in the workplace center around individual employee privacy and the potential disclosure of SBU data including PII and tax information. The law for recording others in the workplace varies by state, but many states require consent of both the recording individual and the recorded individual.

To protect individual employee privacy, IRS policy prohibits most recordings because of such variations. IRS personnel may use their smartphones or other devices with recording capabilities in the workplace.

However, you must take reasonable precautions that no unauthorized recordings or disclosures occur. For more information about precautions, see also the Telework section in IRM Approval and Consent: When approval authority approves the business need, and all participants consent to the recording beforehand, an employee may make a recording in the IRS workplace. Service Quality Control: Employees may make recordings when performed to determine the quality of service delivery, such as with Contact Recording.

Investigation: This policy does not apply to criminal investigations or official investigations relating to the integrity of any officer or employee of the IRS. Refer to IRC d. Employee Education: When used for employee education, employees may make recordings using IRS-issued software applications or platforms, such as Adobe Articulate, Skype, or Saba Centra. Reasonable Accommodation: When performed by an individual with a disability as part of an approved reasonable accommodation, certain recordings may be allowed.

Labor Relations: The policy is not intended to and should not be interpreted to interfere with employee rights to engage in concerted activity under the National Labor Relations Act. For more information, refer to IRM 6. If you receive proper approval and consent to make a recording or take a photograph, you must not record or photograph SBU data including PII and tax information.

Ensue those items are not in view or earshot of the device. If SBU data including PII and tax information appears in an electronic recording nonetheless, you must protect the recording as SBU data and must not disclose the information unless a statutory exemption applies under IRC or the Privacy Act depending on the nature of the data.

The IRS needs to conduct some monitoring of individuals to protect federal systems, information, and personnel. Examples of such monitoring include access logs to IRS facilities and audit trails that monitor IT usage. However, limitations still exist on use of any PII collected, with sharing on a need-to-know basis for its intended use only.

This policy does not apply to criminal investigation activities. Refer to IRM 9. For more information about the limitation of monitoring individuals, refer to the Privacy Act Recordkeeping Restrictions section of IRM Establish privacy roles, responsibilities, oversight, and access requirements for contractors and service providers throughout the privacy lifecycle.

Include privacy requirements for all relevant stages of the privacy lifecycle in contracts and other acquisition-related documents. Employees responsible for procurement activities on contracts that involve SBU data including PII and tax information must therefore:. Ensure inclusion of all tax, privacy, and security clauses in contracts as required in IRM Ensure each contractor employee receives a background investigation appropriate for the risk level designation associated with the contracted work often Moderate for access to SBU data.

All contracting actions with SBU data including PII and tax information , with some exceptions, carry a Moderate impact security level. However, this policy does not apply to SBU data the IRS proactively makes available to all IRS personnel on internal resource sites including, but not limited to, Discovery Directory, Outlook calendar, profile information, and address book , intranet, and SharePoint site collections , such as names, SEID, and business contact information.

Do not use persistent cookies or other tracking devices to monitor the public's visits on an IRS Internet site, except as authorized by OMB regulations. Link to IRS. Online privacy policy statements differ from Privacy Act notices required by the Privacy Act on forms that ask individuals to supply Privacy Act-protected information.

For more information on authentication of individuals in online transactions, see also the Electronic Authentication section in IRM Post the IRS privacy policy notices at every major entry point to an IRS Internet website or application, as well as on any page collecting substantial personal information from the public.

The requirement includes, at a minimum, a link to the IRS. It also may include a unique privacy policy for that website. A description of any information collected and stored automatically by the system and how the IRS will use this information. Refer to the overarching IRS. A unique privacy policy for a website or application can detail the differences from the IRS. This policy applies to any website or application hosted by or for the IRS.

If the website or application is asking for SBU data including PII or tax information , then the website or application needs to explain its use of the data.

A simple example, with blanks to fill in the details pertinent to the website or application, is:. To prevent fraud and identity theft, the IRS does not send unsolicited emails or text messages to taxpayers or businesses with any IRS related information or requesting your personal information such as name, address, social security number SSN , taxpayer identification number TIN , Employer Identification Number EIN and tax history.

This notice alerts Internet visitors that they are about to leave the IRS website and its privacy practices. It advises them to review the website privacy practices for the website they are about to enter. IRS Intranet for example, IRS Source privacy policy notices inform personnel of the information collection procedures and the privacy measures in place at a particular intranet site or activity.

Post the IRS privacy policy notice at every major entry point to an intranet site, as well as on any page collecting personal information from an individual. A description of any information collected and stored automatically by the system and the how IRS will use this information. Any IRS intranet site or page that links to external sites must post a departure notice.

It advises them to review the privacy practices on the website that they are about to enter. Do not use persistent cookies or other tracking devices to monitor an individual's visit to IRS intranet sites, except as authorized by OMB regulations. The IRS uses social media to share the latest information on tax changes, initiatives, products, and services. To expand reach to taxpayers and stakeholders, the IRS shares information on several social media platforms, including Twitter, Facebook, and LinkedIn.

Because the use of social media allows potential direct interaction with the public, the IRS implemented specific rules to ensure only authorized employees speak in an official capacity. Personal, non-work usage of these social media tools on personal devices must not compromise the confidentiality of SBU data including PII or tax information or the integrity of the IRS. Except for approved IRS communicators handling official IRS media initiatives, the IRS does not authorize you to use social media in an official capacity and should follow the Communications and Liaison guidelines.

To use any existing IRS social media tools in communications plans or outreach initiatives, business units must use the appropriate social media authorization form or contact the appropriate social media platform owner.

This policy does not apply to PII the IRS proactively makes available to all personnel on resource sites including, but not limited to, Discovery Directory, Outlook calendar, profile information, and address book , intranet, and SharePoint site collections , such as names and business contact information. The data residing on collaborative data sites require privacy protections. These protections must include:.

You may place information that is not SBU data including PII and tax information on all calendars without restriction. The following applies any time a business needs to enter some form of SBU data including PII and tax information on a shared calendar:. Assign permissions on the calendar to limit access to only those people with a need to know the information.

Encrypt any attachments to the calendar that contain SBU data including PII and tax information other than noted in the following sections. This encryption policy does not apply to SBU data including PII and tax information the IRS proactively makes available to all personnel on resource sites including, but not limited to, Discovery Directory, Outlook calendar, profile information, and address book , Intranet, and SharePoint site collections , such as names and business contact information.

Place on the calendar only a portion of the taxpayer's name, the last two digits of the tax year, and any business unit-specific codes that are not sensitive PII such as a case control number that is not an SSN and not easily linked to a taxpayer by an outside party.

The abbreviated name should consist of the first four significant characters of the taxpayer entity's name the name control : i. For individual taxpayers , these significant characters could include the first four letters of the individual taxpayer's last name for example, John Finch would be "FINC," or use the IDRS name control. If the taxpayer's name consists of only four characters or fewer, you may use the entire name.

For corporations, partnerships, trusts or other such entities , the first four letters of the entity's name, excluding articles, could be the first four significant letters used for example, "The Quail Company" would be "QUAI" , or "Bluebird Foundation" would be "BLUE". When the subject matter of the meeting is a case docketed in the United States Tax Court or other judicial forum, calendar the meeting as the case name for example, the name of the taxpayer with case number.

This does not violate privacy principles, as the name of the case is public record information. It falls under the judicially created public records exception. This practice also applies for unsealed CI matters such as an indictment, where testimony occurred in an open proceeding, or if an official press release is issued.

It would not apply for sealed federal court matters. Counsel's calendar entry may use a succinct description of the subject matter and include the case control number assigned to the matter in Counsel's management information system CASE-MIS.

Tax Court see previous section , this case control number is not public record and not PII that must be encrypted. So long as the shared calendar is accessible only by Counsel employees whose work requires them to know of such meetings, encryption is not necessary.

An invitee could then access CASE-MIS to ascertain the identity of the taxpayer about whom the summons enforcement matter is to be discussed. You may send any meeting-related non-taxpayer-related PII or SBU data in a separate email with encrypted, password-protected attachments using IT-approved encryption methods with directions in the calendar invite to look for the separate email.

Examples of situations where you may use this practice include, but are not limited to: i. Where Counsel hosts informational meetings with external parties, such as trade groups or other professional organizations, in conjunction with its published guidance program.

Where IRS organizations meet with external parties to plan or deliver presentations or for procurement matters. Examples of emails requiring encrypted PII or SBU data attachments in these scenarios include details on speakers such as resumes or procurement issues such as contract information.

You may voluntarily include your personal appointments on the calendar to ensure business appointments do not conflict.

Supervisors may note absences of direct reports on their calendar to schedule meetings, assign work, and manage their work unit more efficiently. Supervisors may not include more information such as the location of those direct reports. However, official travel status and telework notations without addresses are acceptable supervisor calendar entries. Include leave and other personal information on shared group calendars only with the permission of the affected personnel.

Use only enterprise-approved tools as they will have the necessary authorization and protections, such as encryption. Avoid recording meetings. Training or publicly available information — IRS personnel may transmit non-case-related content or information that is not SBU including PII and tax information , including links, to and from personal accounts when IT Security constraints prohibit access.

IRS-approved encrypted online meeting tools may convey SBU data; however, do not use instant messaging such as Skype to conduct official business without saving an official record.

This policy makes it clear that only those with a need to know may have access to SBU data including PII and tax information on shared drives, with tight access and controls in place.

Because of these controls, encryption is not required. Sharing data in collaborative data environments, such as SharePoint, might offer valuable benefits while having inherent privacy risks. Understanding the risks involved with sharing data on these sites allows for risk management.

SharePoint access controls must limit access using site, folder, and file permissions as appropriate. Before contracting for cloud services, address the necessary privacy, records management, and security policies. These issues include, but are not limited to:. PGLD and COR must provide written notification to the contractor when the contractor is allowed to maintain Government data at a location outside the U.

Failure to comply with privacy and security policies and processes might require contract modifications. For more information on cloud computing issues and cloud deployment models, refer to IRM Online accessible shared storage includes commercially available file-sharing sites in the cloud or private file-sharing on remote servers.

Transmission to and from online-accessible shared sites might not be secure unless secured with IT-approved access controls by the IRS , putting the data at risk. Although IRC h 1 permits the disclosure of tax information to IRS personnel for tax administration to the extent the individual obtaining that access has a "need to know," you must avoid the use of tax information in training. Using tax information increases the risks of unauthorized disclosure and might subject the IRS to civil unauthorized disclosure actions which might then result in disciplinary actions against the offending employee s.

While h authorizes disclosure when information is helpful in performing tax administration duties, do not use returns and return information for training purposes when hypothetical or fictional cases will serve the training requirements. That makes it critical that all IRS personnel follow published guidelines to prevent the unauthorized disclosure of tax information.

For more information about training material and official use only requirements, refer to the Protection of Return Information section of IRM The IRS promotes a robust privacy program leveraging the use of technology and privacy processes. Privacy issues are integral to IRS business. Because of the complexity, scope, and importance of privacy to the IRS mission, PGLD is not the single point of contact for all privacy-related programs. PGLD participates in various privacy-related governance boards.

This includes, but is not limited to, the following privacy-related programs, not all which PGLD manages. Develop a cohesive privacy vision to implement and oversee IRS-wide privacy and disclosure policies.

Serve as a high-level strategy and policy development group charged with identifying and effectively addressing significant current and emerging information privacy, disclosure, and related policy issues. In so doing, the Council takes a central role in ensuring the IRS is fully compliant with federal laws, regulations, and policies relating to information privacy while enabling continued progress and innovation. Engage the Business Units and Operating Divisions for purposes of multi-level identification of issues appropriate for Council action.

Partner with cross-functional working groups to identify and work issues appropriate for Council action. Establish communications and web strategies to ensure successful dissemination of guidance and more tools for ongoing IRS-wide education and assistance.

Partner with Office of Chief Counsel for consultative purposes, and to identify and develop needed legislative and regulatory proposals. Review and comment on circulated draft legislation, Executive Orders, Office of Management and Budget memoranda, executive agency white papers, and other inter-governmental documents.

I understand that collaboration and communication tools, including but not limited to email, internet, SharePoint, voice, and video are provided for the advancement of the work of DCMA employees.

I will adhere to DoD and DCMA ethical standards and classification guidelines when using collaboration and communication tools. I understand that these are examples only and not an all-inclusive list of inappropriate behaviors.

I will not use removable flash media unless specifically officially authorized by the AO. I understand that my government furnished wireless device is provided for official USG and authorized use exclusively. Only authorized information may be stored on or transmitted by this device.

Misuse of this device use outside of official USG and authorized purposes may subject me to appropriate administrative, disciplinary, criminal, or other adverse actions. I am the only individual authorized to use the wireless device which is issued to me. I am responsible for physical damage to the device and the confidentiality and integrity of data on the device. I understand the wireless device I am issued will be technologically and physically secured.

I will maintain accountability of my issued device at all times. I agree to follow all wireless remote access responsibilities, security measures and annual wireless training requirements identified within the DCMA cybersecurity awareness training program. I understand that wireless devices connected directly to a DoD-wired network are not permitted simultaneous wireless operation. I will not enable unauthorized functionality of the device.

I understand my mobile device is specifically limited to operation within the country of issue. Use of my device outside the country of issue will result in excessive charges to the Government and are not authorized. I understand written approval must be received prior to operation of the device outside the country of issue and any excess charges incurred without written authorization will be my responsibility.

I will not take DCMA-issued devices without authorization. I will adhere to my DCMA training and protect my mobile devices. Use of public Wi-Fi hotspots e. Preferred method of Wi-Fi connection is government provided mobile hotspot and secure private network i.

During use, I will position this wireless device display to prevent the inadvertent disclosure of viewed information by unauthorized users.

I acknowledge that wireless devices are not permitted in any areas where classified documents or information is transmitted, received, stored, or processed. I acknowledge that wireless devices users will comply with all policies and procedures that govern their use both internal and external to DCMA. I acknowledge that wireless devices with still image or video recording capability are not permitted in any areas where classified documents or information is transmitted, received, stored, or processed.

I acknowledge that wireless devices with still image or video recording capability may require a permit for use in contractor facilities and that I am responsible for verifying this prior to use. I will not configure my issued wireless device to download, install, or use unauthorized applications or Non-DoD e-mail accounts e. AOL, Yahoo, Gmail, etc. I acknowledge that only authorized government furnished wireless devices e. I acknowledge that text messaging applications e. I understand that information stored on my government furnished external hard drive cannot be stored or processed on a personally owned system.

Connecting a government furnished external hard drive to a personal system is prohibited unless specifically authorized by the AO. By signing this document, you acknowledge and consent that when you access Department of Defense DoD information systems: You are accessing a U. You consent to the following conditions: The U.

Government routinely intercepts and monitors communications on this information system for purposes including, but not limited to, penetration testing, communications security COMSEC monitoring, network operations and defense, personal misconduct PM , law enforcement LE , and counterintelligence CI investigations.

At any time, the U. Government may inspect and seize data stored on this information system. Communications using, or data stored on, this IS are not private, are subject to routine monitoring, interception, and search, and may be disclosed or used for any U. Government-authorized purpose. This information system includes security measures e. Government interests--not for your personal benefit or privacy. They hire seasonal and permanent information specialists and tour guides.

The phone is not monitored when the building is closed. Skip to global NPS navigation Skip to this park navigation Skip to the main content Skip to this park information section Skip to the footer section.

Explore This Park. Info Alerts Maps Calendar Fees. Loading alerts. Alerts In Effect Dismiss. Dismiss View all alerts. Current Job Opportunities. Relationships Dating Love Relationship Issues. Hobbies and Crafts Crafts Drawing Games. All Categories. Edit this Article. We use cookies to make wikiHow great.

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Related Articles. Co-authored by Clinton M. Part 1. Understand the different types of government jobs. The phrase "working for the government" actually encompasses a significant percentage of the workforce. From the orange-vest clad public works employees clearing the streets after a storm, to high level legal and medical careers in Justice and Health, government jobs cover all skill levels.

In fact, your career in public service can begin as close as the local City Hall. Statistically, government employment, as percentage of the workforce, is at a historic low. However, approximately 16 percent of the adult workforce is employed by some branch of government. Large cities may have a Civil Service employment system where have to register and possibly take a civil service exam [2] X Research source as part of your job search.

Smaller cities, towns, and counties will likely advertise job openings in the local newspaper. Employment with your state government will be advertised differently in each state.

The federal government operates on a grade system. All job listings are in a central database and each job will have a grade range that governs the salary range based on criteria including experience and education.

The classifications are usually quite rigid and you must meet the basic qualifications to be considered. Most federal jobs are in and around Washington D. Another route to working for the federal government is to join the staff of an elected official. Each member of Congress handles his own hiring decisions. Assess the variables how you can improve your chances at employment. This requires some honesty and self-examination. Government employment, even down to the township level, is very competitive.

Viewed as a secure, and often prestigious, career path, there will likely be many applicants for each position. Location is the first variable you can control. Most government jobs require that you live in the jurisdiction or can relocate in a short time, usually six months. Don't apply for a public service job in another area unless you are prepared to move. You will have to be able to prove your right to work in the United States.

All candidates for government employment will have to able to successfully complete an Employment Eligibility Verification form. Commonly call an I-9, this form requires that you be able to produce two physical forms of identification from the approved list. The most common are your driver's license and Social Security card. You can also use a valid passport and other citizenship documents. Make sure you have these documents in hand when you apply for work.

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